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ARTICLE I
Purpose
The purpose of this
Association is to provide a continuing mechanism through which
state and federal agencies, as well as others, can work to
increase the effectiveness and efficiency of state and national
efforts to prevent and control drug diversion and abuse, and to
provide an educational forum to further this purpose.
ARTICLE II
Membership
(1) Regular Membership - The agency or agencies
for each state, commonwealth, district or territory of the
United States of America with controlled substance
responsibilities shall be eligible for membership. The
membership year shall run from July 1st of each year to June
30th. Only member agencies shall be eligible to vote on
Association matters and only representatives of member agencies
shall be eligible to hold office in the Association, except as
chair of the Executive Committee as authorized in Article V(5) .
(2) Associate Membership - Any government agency
or organization with a stated interest in controlled substances, which
agency is not eligible for membership as set out above, may
become an associate member upon payment of the same fee as is
set for regular membership in the Association. An associate
member shall not be eligible to vote on Association matters or
to hold office in the Association, except as chair
of the Executive Committee as authorized in Article V(5), but
may serve as an ad hoc member on Association committees
when requested by the President of the Association.
(3) Associate Individual Membership - Any
individual or individual representative of an entity, with a
stated interest in controlled substances, may become and associate
individual member upon application and subsequent majority vote
of the executive committee and payment of a fee not to exceed
that for regular membership. An associate individual member
shall not be eligible to vote on Association matters or to hold
office in the Association, except as chair of the Executive
Committee as authorized in Article V(5), but may serve as an ad
hoc member on Association committees when requested by the
President of the Association.
(4) Honorary Membership - Any individual who was
previously employed by an entity with a stated interest in
controlled substances and who has made a significant contribution to the work
of the Association may become an honorary member upon nomination
of the Executive Committee and by a subsequent majority vote of
the full membership. Membership dues shall be waived. An
honorary member shall not vote on Association issues or hold
office in the Association, except as chair of the Executive
Committee as authorized in Article V(5), but may serve as an
ex officio member on Association committees when requested
by the President of the Association.
ARTICLE III
Annual Dues
Each regular member
shall pay dues as follows: Dues shall be set by the Executive
Committee and shall be set at a flat rate for all regular
members. Said dues shall not exceed $500 per regular member.
ARTICLE IV
Annual Conference
The annual conference
of the Association shall be held at a time and place determined
by the Executive Committee. A notice setting out the time and
place of the annual conference shall be sent to each member of
the Association at least 90 days prior to the conference. The
Executive Committee shall set the agenda and fees for the annual
conference.
ARTICLE V
Officers
(1) The officers of the Association shall consist
of a President, a Vice-President, a Secretary-Treasurer, and the
immediate Past President. Only representatives of NASCSA member
agencies shall be eligible to be officers.
(2) The President
shall preside at all meetings of the Association and shall carry
out the instructions of the Executive Committee with regard to
the affairs of the Association. The President shall sign all
certificates and other instruments for the Association, except
that he/she may delegate the signing of financial instruments to
the Secretary-Treasurer and/or Executive Director.
(3) The Vice-President shall perform such duties
as may be assigned to him or her by the President or Executive
Committee, and shall serve as chair of the Resolutions Committee. The Vice-President shall, in
case of resignation, death, disability, or the absence of the
President, perform and be vested with all of the President’s
duties and authority.
(4) The Secretary-Treasurer
shall keep account of all monies of the Association received or
disbursed and shall keep a deposit thereof in such bank or
depository as approved by the Executive Committee. The
Secretary-Treasurer shall have the responsibility for keeping
the minutes of all meetings and for maintaining other records
deemed necessary by the Executive Committee. The
Secretary-Treasurer may delegate duties and responsibilities to
the Executive Director, as approved by the Executive Committee.
(5) The Immediate
Past President shall serve as chair of the Executive Committee.
In the event that the Immediate Past President no longer
represents a member agency or is otherwise unable to serve, the
Executive Committee shall select a person who has previously
served as an officer of the Association to serve as chair of the
Executive Committee.
(6) The officers of the
Association shall be elected to serve for a term of one year and
may serve no more than two successive terms.
ARTICLE VI
Executive Committee
(1) The Executive Committee shall
be composed of the four officers and four Members at Large. The
Immediate Past President of the Association shall be chair of
the Executive Committee, but except in case of a tie, shall have
no vote on Executive Committee matters.
(2) Four persons shall serve as Members at Large
of the Executive Committee. Two members shall be elected at each
annual conference for a term of two years. Executive Committee
Members at Large may serve no more than two successive terms.
(3) The terms of all executive committee members
shall commence upon their installation and they shall hold
office until their successors are elected and have been
installed. The officers shall be installed before the
conclusion of the annual conference at which they are elected.
(4) No regular member shall have more than one
representative on the Executive Committee at any time. No person
shall serve more than two consecutive terms in the same position
on the Executive Committee.
(5) The Executive Committee shall manage the
business and affairs of the Association, exercise all the
authority that may be exercised by the Association under its
By-Laws, implement resolutions approved by the membership and
approve the collection and expenditure of funds.
(6) The Executive Committee shall have the
authority to employ and terminate from employment an Executive
Director and other persons who are deemed by the Executive
Committee to be appropriate staff of the Association.
(7) The Executive Committee of the Association
shall hold its meetings upon call of the President or upon call
by four members of the Executive Committee at such time and
place as the President or the Executive Committee members shall
designate.
(8) Members of the Executive Committee shall
receive a written notice of the meeting at least 30 days prior
to the meeting date. All member agencies shall be notified in
writing as soon as practical of the date of the meetings.
(9) All meetings are open to all members as
non-voting participants.
(10) Five members of the Executive Committee
shall constitute a quorum.
ARTICLE VII
Committees
(1) The President may appoint committees deemed
necessary to carry out the business of the Association.
(2) The President shall appoint a Nominating
Committee, which will be responsible for presenting a slate of
nominees at the annual conference. The Immediate Past President,
if present at the conference, shall chair the Nominating
Committee.
(3) The
President shall appoint a Resolutions Committee, which will be
responsible for presenting resolutions to the membership at the
annual conference. The Vice President, if present at the
conference, shall chair the Resolutions Committee.
(4) The
President shall appoint a Finance Committee, which will be
responsible for reviewing the financial instruments and records
of the Association at least annually and reporting its findings
at the annual conference. The Secretary/Treasurer, if present
at the conference, shall chair the Finance Committee.
ARTICLE VIII
Quorum
A quorum at any general membership meeting or
conference shall consist of a simple majority of the regular
membership. The quorum shall be established by a roll call
of the regular membership immediately prior to the beginning of
the meeting or conference.
ARTICLE IX
Vacancies
(1) A member of the Executive Committee who
leaves his or her position with a member agency shall continue
in office until the close of the next annual conference unless
the Executive Committee determines there is a conflict of
interest with his or her new status and continued service on the
Executive Committee.
(2) In case of death,
disability or resignation of any of the members of the Executive
Committee, other than the President as provided in
Article V, the remaining members of the Executive Committee may
select a person to fill the vacancy for the unexpired term.
ARTICLE X
Voting
(1)
Each state, commonwealth, district, or territory with a regular
membership may cast only one vote.
(2)
An affirmative vote by the majority of the
states,
commonwealths, districts, or territories
present and voting, a quorum having been established in
accordance with Article VIII, is required for the passage of any
motion.
(3) A
two-thirds vote of the
states,
commonwealths, districts, or territories present and voting
shall be required to amend the By-Laws. A written notice of any
proposed changes to the By-Laws shall be sent to the members
at least 60 days prior to the general membership meeting
at which the amendments will be considered.
(4) In accordance with Article XI, a
two-thirds vote of the
states,
commonwealths, districts, or territories
present and voting
shall be required to consider a resolution that is submitted to
the Executive Committee less than 45 days prior to a meeting.
(5) An affirmative vote by the majority of the
states,
commonwealths, districts, or territories present and voting shall be required for the passage
of a resolution.
ARTICLE XI
Resolutions
(1) Any member
may propose a resolution to be considered by the regular
membership. The resolution must be submitted in writing to the
Executive Committee not less than 45 days prior to the meeting
at which it will be considered. Voting shall be in accordance
with Article X, requiring a simple majority for passage.
(2) If a resolution is received by the Executive
Committee less than 45 days prior to the meeting at which it
would be considered, it may be considered if two-thirds of the
regular membership present and voting approve its consideration.
If approved for consideration, the resolution shall require an
affirmative majority vote, in accordance with Article X.
(3) A resolution approved by the members at the
meeting shall be sent to all members within 90 days after the
close of the meeting and forwarded to the Executive Committee
for implementation as required.
(4) A resolution requiring an expenditure in
excess of $100 must include a provision for a maximum
expenditure not to exceed the Association’s existing balance in
order to be implemented.
ARTICLE XII
Dissolution
Upon dissolution of NASCSA,
all assets shall be transferred to a 501(C)(3) organization of
similar purposes as required by regulations of the Internal
Revenue Service. |
(updated through 2007)